This document informs you about the processing of your personal data. We take your privacy very seriously and comply with the laws and regulations of the Federal Republic of Germany and the European Union.
Information on the processing of personal data We process access data on our website and save them temporarily for a duration of 26 months. We only process personal data if you have given your explicit consent, for example if you have participated in one of the Genshagen Foundation’s events or would like to do so in the future. If you do not want to provide any personal data you will not be able to use our offers to a full extent or we will have difficulties in the implementation of the events, which could mean that you might not be able to attend eventually.
Purposes We process your personal data
- when you visit our website - to inform you about events via mail or email - in order for you to be able to participate in our events - in order to stay in touch with you so we can fulfil the tasks and duties of the Genshagen Foundation
The purposes listed above are subject to change. We only collect the data necessary for the specific purpose (“data minimisation” according to Art. 5 (1) (c) EU GDPR). Without your consent, your data will not be disclosed to third parties, unless it is required in order to fulfil contractual or legal commitments. Your data will only be saved for as long as necessary for the specific purpose (Art. 5 (1) (e) EU GDPR). The data retention periods usually are 6 to 10 years (in the case of property damage sometimes up to 30 years).
What happens to my personal data?
1. Visiting our website When you visit our website, access data will be saved in a log file. This file contains browser type and version, used operating system, information on the website you are visiting, date and time of the access, and your IP address. This type of processing helps us monitor the website, for example to find potential bugs in our web pages. We do not link the data contained in the log file with individuals. However, we reserve the right to access the data if certain facts give us reason to believe users are using our pages and/or services unlawfully or contrary to contract. This allows us to protect our users, data, and our web pages and services. We process these data according to Art. 6 (f) GDPR (legitimate interest by the controller).
2. Information on events If you have given us explicit permission, we will send you information on our events. This includes symposiums, working groups, conferences, junior projects, and other projects that might be of interest to you. In this context, we process personal information (name, surname) and your contact and address data.
If you no longer want to receive information you can always send us an email or a letter to object the processing of your data.
3. Participation in our events If you participate in our events you agree to the processing of your personal data (personal information, contact details, address, occupation, function, and any other data that you might share with us). Your data is processed for the implementation and conduction of our event.
We reserve the right to take pictures and/or make video recordings during our events. These will be used for public relations and publications. If you do not wish to be photographed or recorded, please tell us during the registration for the event and let the photographer know if you do not want your picture taken. If we make video recordings during the event, we can show you a part of the conference room that will not be in the picture – please ask us at the event. During our events we make sure to clearly show if pictures and/or videos are being taken. If you want to revoke your consent to the processing, you can inform us by mail or email at any time.
4. Contact with you We get in touch with you via e-mail, mail and/or telephone in order to prepare, implement and/or follow up on our events. We contact you according to the consent you have given us.
If you contact us via e-mail, mail, or telephone, we save the information the user provides for contacting processing reasons. Your data is not disclosed to third parties.
If you wish not to be contacted by us, you can always let us know under the contact details listed above.
5. Disclosure of personal data to third parties In general, we do not disclose personal data to unauthorised third parties. This applies in particular to the disclosure of personal data for commercial reasons. If you are using personalised services of our offer, it can however be necessary to collect personalised data and to disclose them to service providers (processors) in order to conduct our services. These data will however only be saved or disclosed to the extent necessary for the conduction. You will be asked to give your explicit consent when filling out the respective forms. Third parties to which your data will be disclosed in the context of the processing are bound to legal regulations on treatment of personal data and are under contractual obligation, according to applicable data protection laws and regulations. If required by law or by court order, we may transfer the data to the respective authorised authorities.
6. Transfer to third countries A transfer of your personal data to third countries does not take place and is not intended to take place.
7. Video Conferences Below, we will inform you about the various options at your disposal to get in touch with us via video conferencing. This can sometimes be required, for example in the context of our business or customer relationship. If we want to use this option with you, we will do so according to our contractual relationship under Art. 6 (1) (b) GDPR. For some specific events, we record video conferences. We will always explicitly inform you about this. The recording will only happen with your consent according to Art. 6 (1) (a) GDPR. Please deactivate your camera and microphone if you do not consent. Using these services, it is possible that personal data will be transferred to servers in third countries, like the USA. Due to a ruling by the European Court of Justice, stating that the EU US Privacy Shield was invalid (16 July 2020), we cannot guarantee an adequate level of data protection comparable to that required in the European Union.
7.1 Zoom We use the tool “Zoom” to hold audio conferences, online meetings, video conferences and/or webinars (hereinafter referred to as “online meetings”). “Zoom” is a service provided by Zoom Video Communications, Inc., 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113, USA, phone: +1 888 799 9666, e-mail: firstname.lastname@example.org. You can find their privacy statement and other information here:
8. Google Analytics This website uses Google Analytics, a web analysis service by Google Ireland Ltd., Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland („Google“). Google Analytics uses “cookies”, text files that will be saved on your computer and allow an analysis of how you use the website. The information on your use of this website generated by the cookie are usually transferred to a Google server in the United States and saved there. If the IP anonymisation on this website is activated however, Google will previously delete the last parts of your IP address within member states of the European Union or other countries party to the Agreement on the European Economic Area. Only in exceptional cases will your full IP address be transferred to a Google server in the US and shortened there. The operator of this website has commissioned Google to use this information to analyse your use of this website, to create reports on the website activities, and to provide other services linked to the use of the website and the use of the internet to the operator. Google will not combine the IP address transferred by your browser to Google Analytics with other data. You can prevent that cookies get saved by changing the respective settings of your browser software; please note, however, that this will also prevent you from using all functions of this website to a full extent. You can also prevent the collection of personal data related to the use of this website created by the cookie (including your IP address) and the transfer or processing of these data by Google by following this link (http://tools.google.com/dlpage/gaoptout?hl=en) and downloading and installing the available opt-out browser plug-in.
For statistical purposes, we also use Google Analytics to analyse data from AdWords and the DoubleClick cookie. If you do not wish that to happen, you can deactivate this tool via the Ad Settings Manager (http://www.google.com/settings/ads/onweb/?hl=en).
Please note that we have extended Google Analytics with the code “anonymizeIP” on this website to guarantee an anonymised collection of IP addresses (also known as IP masking).
What are my rights?
You have the right to:
obtain information on your personal data processed by us according to Art. 15 GDPR. This applies in particular to information on purposes of the processing, the categories of personal data concerned, the recipients or categories of recipient to whom the personal data have been or will be disclosed, the envisaged period for which the personal data will be stored, the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data or to object to such processing, the right to lodge a complaint, the source of your data in case we did not collect them, the existence of automated decision-making, including profiling and, at least in those cases, meaningful information about the details;
obtain without undue delay the rectification of inaccurate or incomplete personal data that we have saved according to Art. 16 GDPR;
obtain the erasure of personal data we have saved, unless the processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or for the establishment, exercise or defence of legal claims according to Art. 17 GDPR;
obtain the restriction of processing of your personal data, if you contest the accuracy of the personal data, if the processing is unlawful but you oppose the erasure of your personal data, or we no longer need the data but you require them for the establishment, exercise or defence of legal claims according to Art. 18 GDPR, or you have objected to the processing according to Art. 21 GDPR;
or to receive your personal data that you have provided to us in a structured, commonly used and machine-readable format, or have the right to ask for those data to be transmitted to another controller according to Art. 20 GDPR;
withdraw the given consent at any time according to Art. 7 (3) GDPR. This will mean that we will not be allowed to continue the data processing data based on this consent in the future and that you
can lodge a complaint with a supervisory authority if you have justified reason to believe that the processing of your personal data is unlawful according to Art. 77 GDPR. You can usually turn to the supervisory body of your usual place of residence or workplace or of the head offices of our institution for this purpose. Please find the contact details of the competent authority in the federal state of Brandenburg below:
The State Commissioner for Data Protection and the Right of Access to Files Dagmar Hartge Stahnsdorfer Damm 77 D-14532 Kleinmachnow
Right to object If your personal data are processed for the purpose of legitimate interests according to Art. 6 (1) (f) GPDR you have the right according to Art. 21 GDPR to object to the processing of your personal data on grounds relating to your personal situation or if you object to the processing for direct marketing purposes. In the case of direct marketing, you have a general right to object that we will accept without requiring any information on your personal situation. If you want to make use of your right of revocation or your right to object, you just have to send an e-mail to institut(at)stiftung-genshagen.de.
Timeliness and modification of this privacy statement This privacy statement is currently applicable as of August 2019. Further development of the website or offers via the website or changing legal or administrative regulations can require amending this privacy statement. You can access and print the latest privacy statement on our website www.stiftung-genshagen.de at any time.